Technical Guidelines

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Technical Guidelines

The BioFair@BioVisionAlexandria
12-16 April 2008

Admission to the BioFair@BioVisionAlexandria 2008

The BioFair@BioVisionAlexandria addresses publishers and organizations in the field of Life Sciences and related subjects.
Bibliotheca Alexandrina (BA) will lease out the booths space and provide exhibitors with tables, chairs and shelves upon request.
BA will be in charge of the set-up and dismantling of the stand. Special stands provided by your company must be approved by the BA prior to display.
Select your booth place from the provided floor plan. Confirmation of booth-booking will be authorized upon submitting the full registration form and the receipt of full payment of the fees.
BA is not responsible for any theft or destruction of the exhibitors' goods.
After dismantling, the exhibitor must handover the booth and its accessories to the staff designated by the Conference Organizing Committee.
The exhibitor will be held responsible for any damage or loss of the booth and the accessories leased, in which case any fines will be paid before leaving the exhibition area.

Booth rent fees

Payment	Area	Registration before 1 November 2007	Registration after 1 November 2007
USD	A or B	$190 per m²	$200 per m²
EUR	A or B	€160 per m²	€170 per m²
EGP	A or B	EGP 1100 per m²	EGP 1200 per m²

Booth rent

1- To select booths, click the Floor Plan http://www.bibalex.org/bva08/Home/StaticPage.aspx?page=57&m=3

2- Choose your booth and click it.

3- Fill in the registration form and click the submit button.

Method of payment details will appear upon registration completion.

Deadline for registration: 15 March 2008.

Terms of payment

The booth rental is to be paid in one installment, following guidelines which appear when you complete registration form.
Amount should be paid in full within three weeks of booth assignment.

N.B: BA may select and purchase some of the publications exhibited for its own collection and reimburse the amount to the exhibitor.

Mailing Address

Bibliotheca Alexandrina

P.O. Box 138, Chatby, Alexandria 21526,
EGYPT

Attention: Mrs. Layla Abdelhady, Advisor, Special Programs

Cancellations

If the cancellation request is received:

Before 1 January 2008, the BA will refund 75% of the rental cost.
Between 1January and 1 March 2008, the BA will refund 50% of the rental cost.
After 1March 2008, there will be no refunds.

Cancellations by exhibitors must be made through registered mail

addressed to the above-mentioned address.

Communication facilities

The following facilities are available at the Conference Center:

Telephone Lines
Faxes
Wi-Fi Coverage^*

* Also available at the BA Plaza and other areas within the premises.

Customs, taxes and duties/forwarding agent

The exhibitor should have his own forwarding agent and will be responsible for handling/paying any expenses.

Security

The BA provides security on all its premises.

Storage:

No storage is available.

Exhibitors are not permitted to do the following:

1. Gluing posters, or any such work that may have an effect on the general design of the booth. Posters are to be hung using the already existing hangs and hooks available in the Exhibition Halls, with prior approval from BA.

2. Using carpets or floor covers in the Exhibition Halls.

3. Drilling holes or inserting screws in the walls, ceilings and/or floors of the Exhibition Halls.

4. Using or installing electrical connections. This will be the responsibility of BA allocated technicians.

5. Moving or changing their allocated locations.

6. Using samples of products or balloons filled with flammable or toxic gas.

7. Bringing any external sound system.

For more information, please contact:

Mrs. Layla Abdelhady

Advisor-Special Programs

Member of Organizing Committee,

BioVisionAlexandria 2008

Bibliotheca Alexandrina